For Participants
PRE-ARRIVAL CONFERENCE INFORMATION
MEETING VENUE
Kyoto Kyoiku Bunka Center
4-13 Kawahara-cho Shogo-in Sakyo-ku, Kyoto-shi. 075.771.4221.
REGISTRATION
Please register and pay any outstanding registration fees through the conference website promptly.
Registration desk will be available at the venue but the fee structure will differ.
PROGRAM AND MEETING BOOK
A printed program and note book will be provided at check-in at the conference venue.
Please check the conference website for any program updates.
POSTER PRESENTATIONS
All poster presenters are responsible for printing their poster and displaying posters in the designated area on the morning of their poster session. The poster size should be 90cm x 210cm and portrait orientation.
Poster rooms are in Room 103 and Room 202, please check the program updated where your poster is allocated.
In Room 103, you can stick your poster by adhesive tape on the poster board.
In Room 202, you can use pins to post your poster on the board.
ORAL PRESENTATIONS
The program is provided along with this email. Each symposium will be 120 minutes long.
We recommend preparing 10-15 minute PowerPoint presentations to allow sufficient time for Q&A.
The Chair of each symposium will have final say on the duration of each presentation.
WIFI
Wi-Fi is available to all the participants without any cost in the conference building expect Hall Room (Auditorium), and Entrance Hall.
GROUND TRANSPORTATION
Transport to and from the airport
- Kansai International Airport is the international airport close to Kyoto.
You can use JR Express “Haruka” train from Kansail Airport to Kyoto without no transfer. In addition, you can use a limousine bus to Kyoto from the airport. - Chubu Centrair International Airport Nagoya is also convenient.
You can take a train from the airport to Nagoya Station, and take a Shinkansen bullet train to Kyoto. It will take about an hour. - Osaka Itami Airport is the closest but limited to domestic flights.
If you enter into Japan at Tokyo Narita Airport or Tokyo Haneda Airport, you can fly to Osaka Itami Airport.
But I would rather recommend to use a Shinkansen bullet train from Tokyo to Kyoto.
Ground transportation
- From Kyoto Station to the conference venue or your hotel, taxi is the easiest.
Uber/Ola is not available in Japan. But “Japan Taxi” Application, iOS and Android available, is convenient to call and ride a taxi like Uber Application. - Bus is easy, too. Please take a bus No. 206 at D2 bus-stop "Kyoto Station Mae", and get off at “Kumano-Jinja Mae". It will take about 40minutes. The conference venue is located just around the corner.
- Jingu-Marutamachi station is the nearest subway station to the venue.
You will be responsible for your own transportation to and from the venue each day. Your hotel can provide advice on booking a local cab service. Bus and subway are convenient in Kyoto, but bus in some lines are very crowded by sightseeing visitors.
Conference venue parking
The conference centre has no parking space. In Kyoto, it is very difficult to find parking space.
VISA
Participants are responsible for obtaining their visas prior to departure for Japan. A visa is required for most people to enter Japan. Please apply for your visa as soon as possible.
If you have a difficulty in getting visa, please contact to the 18th PBC Conference Service.
HEALTH AND TRAVEL INSURANCE
All participants attending the conference are responsible for providing their own health and travel insurance.
OTHER COUNTRY DETAILS
Weather
September Temperatures in Kyoto:
Average high (C/F): 28/83
Average low (C/F): 20/68
Currency
The Yen is the official currency of Japan.
Exchange rates may be found at: https://www.oanda.com/currency/converter/
Money exchanges and ATM’s are located at the airport and throughout the city.
Time Zone
Japan uses Japan Standard Time (JST), 9 hours ahead of Coordinated Universal Time (UTC).
To determine the difference from your time zone please visit: https://www.timeanddate.com/worldclock/converter.html
Safety
Please refer to your country Embassy for safety and health information as well as for recommendations on medications and vaccinations.
CONFERENCE CONTACTS
If you have any questions regarding your participation, please feel free to contact the following individuals:
Pacific Basin Consortium:
pbc@uq.edu.au
Conference Service (in Japan):
the18th_conference@pco-prime.com